Job Openings

Finance Clerk 

Department: Administration 

Reports to: Town Administrator 

FLSA Status: Part-Time, Non-Exempt 

 

Summary 

The Finance Clerk supports the financial operations of the Town of Oakland by managing accounts payable, processing utility payments, maintaining accurate financial records, and assisting with routine clerical tasks. This role works closely with the Finance Director and Town Administrator to ensure timely and accurate handling of invoices, payments, and vendor inquiries, while also playing a key role in grant administration, including research, application preparation, compliance monitoring, and reporting. The Finance Clerk ensures proper documentation and accountability for both financial transactions and grant-funded projects, while providing responsive assistance to staff, agencies, and the public. This position requires strong attention to detail, clear communication skills, and the ability to manage multiple responsibilities in support of the Town’s administrative and financial functions. 

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.  

 

Duties and Responsibilities 

  1. Accounts payable  

  1. Maintains historical records of invoices, reports, receipts, and cheques by scanning and saving documents properly. 

  1. Receives, processes, and documents utility payments.  

  1. Creates and processes invoices as needed. 

  1. Assists the Finance Director to research and answer vendor, employee and department questions regarding the status of accounts and payments. 

  1. As assigned, performs various routine clerical duties such as sorting and distributing mail, typing and filing. 

  1. Grant administration 

  1. Works with the Town Administrator to conduct research to apply for, administer, supervise, coordinate and monitor state, and local grants or loans in accordance with applicable standards, regulations, and guidelines.  

  1. Interacts with state and local agencies to ensure that grant projects comply with program guidelines for expenditure, funding, and accountability.  

  1. Prepares grant applications and proposals for submittal; including writing, reviewing, and editing grant applications and proposals;  

  1. Coordinates and participates in city and other governmental meetings related to grant needs and applications.  

  1. Prepares monthly reports on funded and non-funded project status.  

  1. Maintains and verifies payment records, reviews invoices and records receipts.  

  1. Provides answers to inquiries from the public, town employees, or other individuals requesting assistance; 

  1. Other duties as assigned. 

Qualifications 

Education and Experience 

  • Associate's degree in accounting, business, finance, or other related field is preferred.  

  • 1-3 years of directly related experience.  

Knowledge, Skills, and Abilities 

  • Prior grants management experience is preferred.  

  • Ability to communicate clearly in written and oral formats.  

  • Strong attention to detail.  

Certificates and Licenses 

  • Valid driver's license 

 

Physical Demands 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • In performing the duties of this position, it will be required to listen and communicate.  

  • The required use of the computer and preparation of paperwork demands extensive use of hands and fingers. 

Work Environment 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Standard office environment with a moderate level of noise. 

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